Student records are maintained under the provision of the Family
Educational Rights and Privacy Act of 1974 (FERPA). This federal
act seeks to protect students rights to access and to privacy by
limiting access to student records to those persons authorized by
the FERPA regulations or by individual students.
The College reserves the right to contact a students parent (or
a physician of the students choice) when, in the opinion of the
College, notification is necessary to protect the health,
well-being, or safety of a student or other persons.
Access to Records
Students may inspect all records pertaining to them which are
maintained by the College. The only exceptions to this access are
those records exempted under FERPA.
- Directory information, as listed in this publication, is public
unless the student requests in writing to the Registrar that all or
part of such information not be published:
- Name, local and home address, telephone numbers, and date of
- Dates of attendance, major field of study, and degrees and
awards received; and
- Participation in recognized activities, organizations, and
sports (including weight and height or membership on athletic
Access to any other information, except by persons authorized by
the student, is strictly limited in accordance with FERPA
Records Maintained by the College
Admissions: All materials submitted on behalf
of applicants are maintained by the Admissions Office. Upon final
registration, these files are transferred to the Registrars
Academic: Once a student enrolls, all academic
records are maintained by the Registrar. Records of academic
discipline are held by the Academic Affairs Office.
Community Sites: Permanent records for
all LWC students are kept at the A.P. White Campus. Copies of
records are kept for advising purposes at the regional
offices: Virginia LWC student records, for example, are
kept at the Regional Administrative Office in Hazard, Kentucky.
Financial Aid: All information submitted and
collected for the evaluation and disbursement of financial aid is
maintained by the Student Financial Services Office. Federal
Perkins Loan (formally National Defense Student Loan) files are
under the control of the Vice President for Educational Outreach
and Student Financial Services.
Student Accounts: Records of student accounts
with the College are maintained by the Business Office and are
under the control of the Vice President for Administration &
Career Services: Materials made available by
the student for career placement, along with materials collected in
the course of career planning consultations, are maintained by the
Career Services Office.
Other Non-Academic Records: Information about
co-curricular activities and awards, on-campus residence,
non-academic disciplinary action, and materials gathered for
individual student consultations are maintained by the Student
Health and counseling records are covered by additional
regulations and are not available for student review. However,
students may request that an appropriate professional of their
choice be allowed to inspect these records. Health records are kept
by the College nurse, and counseling records are kept only by the
individual(s) consulted by the student.
Questions and Challenges
Students have the right to question the accuracy of their
records. The appropriate person in any of the offices listed below
will answer questions and interpret information in the files under
Academic Records (classes, grades, etc.)
See Student Academic Complaint Policy or refer to the Student
Co-Curricular Records (activities, career development,
Vice President for Student Services
Financial Aid Records
Vice President for Education Outreach and Student Financial
Student Account Records
Vice President for Administration & Finance
If the matter is not resolved by meeting with the appropriate
officer, the student may file with that officer a written request
for a formal hearing. The hearing will be conducted by a panel
appointed by the President of the College.
The above policies and procedures are designed in coordination
or compliance with the requirements of FERPA. Copies of the
complete College policy on records and implementation of FERPA
regulations are available for review in the College library and
Student Services Office. Students may also request additional
explanation and interpretation of the policy.
Protecting the privacy of students, vendors, and all individuals
and entities doing business with Lindsey Wilson are very important
to the College.
may have about particular persons and the type of information we
sometimes share with others, as well as the type of information we
will not share.
Categories of Nonpublic Personal Information Collected
by the College
- Information we receive on applications or other forms.
- Information we receive from external governmental, financial,
testing, or other organizations.
- Information we receive in processing accounts with us and the
transactions in those accounts.
Categories of Nonpublic Information Disclosed by the
- Information provided to the College required for verification
of financial aid eligibility.
- Information regarding accounts that need to be available to
third-party contractors for collection of delinquent account
balances or loans due the College or governmental loan
- Information requested by an authorized law enforcement process
or court order.
Categories of Affiliates and Nonaffiliated Third Parties
to Whom the College Discloses Information
The College may disclose certain nonpublic personal
information to nonaffiliated third parties as permitted by law. The
third party must adhere to the privacy principles pertaining to
such information with regard to confidentiality. The exchange of
information with these entities is deemed important in order to
maximize the accuracy and detail of information reported.
Information is provided in the following instances:
- The student requests the information be sent.
- Disclosure is required by law.
The College believes that the security and accuracy of nonpublic
personal information are confidential and should only be made
available to persons who have a need for the information to
properly provide services, act upon a request from the student, or
to fulfill the employees job responsibility.
Any concerns for the security or accuracy of personal
information should be directed to the Colleges Privacy Compliance
Officer: Ms. Pamela Mikaelian, by phone at (270)
384-8023, or in writing at Lindsey Wilson College, 210
Lindsey Wilson Street, Columbia, KY 42728.
Reproduction of Records and/or Transcripts
of credits may be obtained from the Registrar for $5. Copies of
other documents to which the student has legal access are available
to the student at 25 cents per page. Transcripts will be forwarded
to other educational institutions, agencies, or firms by the
Registrar upon written request of the student. The cost is $5,
payable in advance. Request for transcripts will usually be
processed within two working days; however, during registration
periods and immediately following the end of a semester, there may
be some delay.
Note: Transcripts will not be released if the students financial
accounts at the College are not fully paid at the time of