Records Maintained by the College
Admissions: All materials submitted on behalf
of applicants are maintained by the Admissions Office. Upon final
registration, these files are transferred to the Registrar's
Academic: Once a student enrolls, all academic
records are maintained by the Registrar. Transcripts are permanent
College records. Records of academic discipline are held by
the Academic Affairs Office for five years following the last date
Financial Aid: All information submitted and
collected for the evaluation and disbursement of financial aid is
maintained by the Student Financial Services Office. Federal
Perkins Loan (formally National Defense Student Loan) files are
under the control of the Vice President for Educational Outreach
and Student Financial Services.
Student Accounts: Records of student accounts
with the College are maintained by the Business Office and are
under the control of the Vice President for Administration &
Career Services: Materials made available by
the student for career placement, along with materials collected in
the course of career planning consultations, are maintained by the
Career Services Office.
Other Non-Academic Records: Information about
co-curricular activities and awards, on-campus residence,
non-academic disciplinary action, and materials gathered for
individual student consultations are maintained by the Student
Health and counseling records are covered by additional
regulations and are not available for student review. However,
students may request that an appropriate professional of their
choice be allowed to inspect these records. Health records are kept
by the College nurse, and counseling records are kept only by the
individual(s) consulted by the student.
Questions and Challenges
Students have the right to question the accuracy of their
records. The appropriate person in any of the offices listed below
will answer questions and interpret information in the files under
- Academic Records (classes, grades, etc.): See
Student Academic Complaint Policy or refer to the Student
- Co-Curricular Records (activities, career development,
discipline, etc.): Vice President for Student
- Financial Aid Records: Vice President for
Education Outreach and Student Financial Services
- Student Account Records: Vice President for
Administration & Finance
If a student believes, after talking with the appropriate
officer, that an error exists in the records, he or she may file a
written request for a formal hearing. The hearing will be
conducted by a panel appointed by the President of the
The above policies and procedures are designed in coordination
or compliance with the requirements of FERPA. Copies of the
complete College policy on records and implementation of FERPA
regulations are available for review in the College library and
Student Services Office. Students may also request additional
explanation and interpretation of the
Personal Information Privacy
Protecting the privacy of students, vendors, and all individuals
and entities doing business with Lindsey Wilson are very important
information we may have about particular persons and the type of
information we sometimes share with others, as well as the type of
information we will not share.
Categories of Nonpublic Personal
Information Collected by the College
- Information received on applications or other forms.
- Information received from external governmental, financial,
testing, or other organizations.
- Information received in processing accounts with us and the
transactions in those accounts.
Categories of Nonpublic Information
Disclosed by the College
- Information provided to the College required for verification
of financial aid eligibility.
- Information regarding accounts that needs to be available to
third-party contractors for collection of delinquent account
balances or loans due the College or governmental loan
- Information requested by an authorized law enforcement process
or court order.
Disclosure of Information to
Affiliates and Nonaffiliated Third Parties
The College may disclose certain nonpublic personal information
to nonaffiliated third parties as permitted by law. The third party
must adhere to the privacy principles pertaining to such
information with regard to confidentiality. The exchange of
information with these entities is deemed important in order to
maximize the accuracy and detail of information reported.
Information is provided in the following instances:
- The student requests the information be sent.
- Disclosure is required by law.
The College believes that the security and accuracy of nonpublic
personal information are confidential and should only be made
available to persons who have a need for the information to propery
provide servicesd, act upon a request from a student, or to fulfull
the employee's job responsibility.
Any concerns for the security or accuracy of personal
information should be directed to the College's Privacy Compliance
Officer by phone at (270) 384-8023 or in writing at Lindsey Wilson
College, 210 Lindsey Wilson Street, Columbia, KY 42728.