Lindsey Wilson College Review of Program/Policy Change
Any change in a program or policy at Lindsey Wilson College that
involves a significant modification or expansion of the overall
scope of the institution is considered a substantive change.
Specifically, the Southern Association of College and Schools
Commission on Colleges and the federal government define
substantive change to include:
Definition: Substantive change is a
significant modification or expansion of the nature and scope of an
accredited institution. Under federal regulations, substantive
- Any change in legal status, form of control, or
ownership of the institution.
- The addition of courses or programs that represent a
significant departure, either in content or method of delivery,
from those that were offered when the institution was last
- The addition of courses or programs of study at a
degree or credential level different from that which is included in
the institution's current accreditation or
- A change from clock hours to credit
- A substantial increase in the number of clock or credit
hours awarded for successful completion of a program.
- The establishment of an additional location
geographically apart from the main campus at which the institution
offers at least 50 percent of an educational program.
- The establishment of a branch campus.
- Closing a program, off-campus site, branch campus or
- Entering into a collaborative academic arrangement such
as a dual degree program or a joint degree program with another
- Acquiring another institution or a program or location
of another institution.
- Adding a permanent location at a site where the
institution is conducting a teach-out program for a closed
- Entering into a contract by which an entity not
eligible for Title IV funding offers 25 percent or more of one or
more of the accredited institution's programs.
Such changes require notification from the institution's chief
executive officer or his/her designated representative,
the SACSCOC liaison (VPAA), to the President of the Commission
summarizing the proposed change, providing the intended
implementation date, and listing the complete physical address, if
the change involves the initiation of an off-campus site or branch
campus. Such changes may also require the submission of a
substantive change prospectus.
To insure compliance with the requirement for notification,
proposals for new or changed programs and policies must be reviewed
to determine if they involve substantive change.
Specifically, a proposal from an academic or administrative unit,
council or committee which results in a new or changed program or
policy must include the Lindsey Wilson Approval Form for New/
Changed Programs and Policies. The approval form must be
signed by the chair/head of the unit, council or committee
proposing it and include the documentation on which the body based
approval. The documentation should include a needs assessment
and an estimate of costs associated with implementation. The
approval form must be forwarded to SACSCOC liaison (VPAA) for
determination of substantive change and proper SACSCOC
notification. In addition, theSACSCOC liaison will
review the minutes of all committees and councils with the
authority to approve changes in policies and programs to insure
that such changes have been reported to the Office of Academic
There are three procedures which are required for addressing the
different types of substantive change:
- Procedure One -- Review of Substantive Changes
Requiring Notification and Approval Prior to
- Procedure Two -- Review of Substantive Changes
Requiring Only Notification
Prior to Implementation
- Procedure Three -- Review and Approval
The VPAA (SACSCOC liaison) will determine which procedure is
required and make the appropriate recommendation. If it
is unclear as to whether a change is substantive in nature, the
VPAA will contact the Commission liaison for consultation. Upon
determination of the appropriate procedure, the SACSCOC liaison
(VPAA) will submit the proposal to the President for approval and,
for submission to the board of trustees for
consideration. Notification to SACS of the intent to
seek substantive change may occur prior to Board approval if
required to meet SACSCOC timelines but submission of a
substantive change prospectus may not occur until the board of
trustees has approved the proposed program or policy change.
After board of trustees approval, the SACSCOC liaison
(VPAA) will forward the approved change and proper documentation
to SACSCOC for final approval. Prior
notification to SACSCOC must take place before the
implementation of any significant changes as required by
Comprehensive Standard 3.12.
A substantive change will not be implemented until the President
and SACS liaison have received official SACSCOC approval from
the President of the Southern Association of Colleges and Schools
Commission on Colleges. Upon receiving approval from SACSCOC,
a date for implementation, normally the date specified in the
notification to SACSCOC, will be determined and announced by
the SACSCOC liaison (Vice President for Academic Affairs).
Revised June 12, 2012
pending faculty and board approval