Financial Aid
The purpose of Financial Aid Office is to be consistent with the mission of Lindsey Wilson College by providing financial counseling and assistance to students in a caring and concerned manner consistent with the standards set forth by appropriate accrediting and governing bodies. Our function is to promote scholarship, grant, loan and employment opportunities for qualified and deserving students. We are committed to assisting students to fund their college education through financial aid such as scholarships, grants, loans and federal work study programs. In order to be eligible for financial aid, students must complete the Free Application for Federal Student Aid (FAFSA) every year. The priority deadline is October 31 of each year. PRIORITY DEADLINE FOR FAFSA
Contact Information
Location: Elizabeth Lowe Whitfield BuildingPhone: 270-384-8022
Fax: 270-384-8503
E-mail: financialaid@lindsey.edu
Access your financial aid account: Banner Web
Hours of Operations
(All Times Central)Monday - Friday
7:30 a.m. - 4:30 p.m.
7 a.m. - 4 p.m. (Summer)
Saturday, Sunday
Closed
Frequently Asked Financial Aid Questions
- How do I apply for Financial Aid?
- What is the deadline to apply for financial aid?
- What is a FSA ID?
- Why can't I use my Federal Student Aid PIN?
- My parents don't support me financially. Can I apply as an independent student?
- You must turn 24 before January 1 of the academic year that you are applying for.
- Be a Graduate/Professional student.
- Be married.
- Have children who receive more than half of their support from you.
- Have dependents (other than your children/spouse) that live with you and receive more than half of their support from you.
- At any time since the age 13, were you an orphan or ward/dependent of the court.
- Be a veteran of the United States Armed Forces.
- You are or were an emancipated minor as determined by a court in your state of legal residence.
- You are or were in legal guardianship as determined by a court in your state of legal residence.
- Your high school determined that you were an unaccompanied youth who was homeless in the year before you are applying for financial aid.
- A director of an emergency shelter or transitional housing program funded by the U.S. Department of Housing and Urban Development determined that you were an unaccompanied youth who was homeless in the year before you are applying for financial aid.
- A director of a runaway or homeless youth basic center or transitional living program determined that you were an unaccompanied youth who was homeless or was self-supporting and at risk of being homeless in the year before you are applying for financial aid. If you do not meet any of the criteria listed above, but can document extreme family circumstances that prevent you from obtaining your parents information/support, you may file for a Dependency Override with the Financial Aid Office for a possible reevaluation of your status.
- My parents are divorced. Whose information do I need to use?
- Can I receive financial aid from more than one institution at the same time?
- Do I have to reapply for financial aid every year?
- How many hours do I need to take to be a full time undergraduate student?
- What does verification mean?
- Who is KHEAA Verify?
- How do I contact KHEAA Verify?
- When do I have to start paying on my student loans?
- How do I know how much I have borrowed in student loans? To whom do I make my loan payments?
- What if my financial situation isn't an accurate reflection of my ability to pay for college?
- You must complete the FAFSA, the Free Application for Federal Student Aid at https://studentaid.gov/h/apply-for-aid/fafsa. There is not a fee to complete and submit the FAFSA.
- The priority deadline for Kentucky Residents to receive a Kentucky Tuition Grant and College Access Program Grant is October 31.
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A FSA ID is a username and password that you must use to log in to certain U.S. Department of Education (ED) websites. Your FSA ID identifies you as someone who has the right to access your own personal information on ED websites such as the Free Application for Federal Student Aid (FAFSA®) at https://studentaid.gov/h/apply-for-aid/fafsa.
Your FSA ID is used to sign legally binding documents electronically. It has the same legal status as a written signature. Don't give your FSA ID to anyone-not even to someone helping you fill out the FAFSA. Sharing your FSA ID could put you at risk of identity theft.
Parents of dependent students are required to have their own FSA ID to sign the child's FAFSA electronically. If you have more than one child attending college, you can use the same FSA ID to sign all applications. Please note: Each FSA ID user must have a unique e-mail address.
- The FSA ID replaced the Federal Student Aid PIN. If you already have a PIN, you can link your information to your new FSA ID by entering your PIN while registering for your FSA ID. (This will save you time when registering for your FSA ID.) However, a PIN is not required to create an FSA ID.
- In order to be considered independent for financial aid purposes you must meet one of the following criteria:
- You should use the parent who provides the most support for you. Please keep in mind that if your parent is remarried, you must also include your step-parent's financial information on your FAFSA.
- No. You can only receive financial aid from one institution at a time.
- Yes, you must complete the FAFSA every year.
- 12 hours per term is considered full time.
- Verification is the confirmation through documentation that the information provided on a student's Free Application for Federal Student Aid (FAFSA) is correct. The federal government requires colleges and universities to verify or confirm the data reported by students and their parent(s) on the FAFSA.
- Kentucky Higher Education Assistance Authority (KHEAA) is a third party servicer who processes verification for Lindsey Wilson College.
- You can call KHEAA Verify at 1-855-272-8771 or visit www.kheaaverify.com.
- Direct loans have a grace period of six months. You must start paying on your direct student loans six months after you graduate, leave school, or drop below half-time status.
- Information on your federal loan debt, such as loan holder information, which program you borrowed from, and how much you have borrowed is available at https://studentaid.gov/h/manage-loans.
- Students may contact the Financial Aid office and request the Special Circumstances(previously referred to as Professional Judgements) or Unusual Circumstances (previously referred to as Dependcy Override) form. The appeals will be evaluated once all documentation is submitted.
Sources of Aid
FederalState
Institutional
Types of Aid
Loans & GrantsFederal Work Study
Academic Scholarships
Other Scholarships
Financial Aid
General Information
Lindsey Wilson College's financial aid program offers a variety of federal, state, and institutional funds. Financial aid may include grants, loans, and student employment. Scholarships may also be awarded to degree-seeking students based on their financial need and/or academic achievement. Applications for admission will be reviewed for scholarship eligibility. All federal and state financial aid programs administered through the college require acceptance for admission to the college and completion of the Free Application for Federal Student Aid (FAFSA). Students who complete these requirements receive priority. Each applicant will be notified of financial aid eligibility. Aid offers will be made to qualified students until funds are depleted. Students who are in a default status or who are rejected by the federal government for other reasons will not be eligible to receive federal or state financial assistance. Students who are enrolled in a bachelor or master's degree program while pursuing a certificate program are eligible for federal financial assistance if they meet the eligibility requirements for Title IV aid and are enrolled at least half-time. Note: Institutional grants and scholarships are awarded up to the direct cost of attendance for residential students for the academic year. The cost of attendance at Lindsey Wilson College is defined as tuition and fees, in addition to housing and food for residential students. Institutional grants and scholarships are awarded, according to individual need, after federal and state aid is evaluated. Institutional grants and scholarships will be adjusted to prevent over-awarding based on the student's direct cost of attendance. No student will receive more than one institutional academic scholarship. Except for the Begley Scholars and the Wesley Scholars Programs, all tuition scholarships and grants will cover only the first 12-18 hours each fall and spring semester. Students must pay for any hours more than 18. Begley Scholars and Wesley Scholars are eligible to receive the Honors Scholarship for a course load greater than 18 credits. Institutional grants and scholarships are available for eight consecutive semesters for bachelor's degree programs and four consecutive semesters for associate degree programs, when all other restrictions are met. Only those students enrolled full-time on the A.P. White Campus in Columbia are eligible for institutional grants and scholarships unless otherwise noted. All institutional scholarships and grants are subject to change without notice. In accordance with federal regulations for students receiving federal assistance, Lindsey Wilson College has a policy concerning a drug-free environment. This policy is available for review in the Office of the Vice President for Administration & Finance.Federal Financial Aid
Students may receive federal financial aid as a full-time or part-time student. Part-time attendance will be prorated accordingly. To remain eligible, the student must meet the conditions of minimum satisfactory academic progress (SAP). See the Satisfactory Academic Progress section in the catalog.Terms of Payment
All tuition and fees are due on the first day of classes. No student is permitted to complete registration or attend classes until all fees and charges are paid or students have set up and are current with a payment plan. Transcripts will not be released to students who are indebted to the college unless they received Title IV funds. Registration at the college for another semester will not be permitted until any indebtedness is fully paid. In addition, the college will hold the diploma of any student who has met all graduation requirements but who has an outstanding student account balance. The diploma will be released to the student when the account is paid in full.Withdrawal Refund Policy
Official withdrawals from the college require that a formal withdrawal process be followed. This includes the completion of an official Withdrawal form that requires authorizing signatures from the Academic Affairs, Financial Aid, Registrar's, and Business Offices. Contact the Business Office at (270) 384-8011 for specific semester dates and refund amounts. Students who withdraw are subject to the following tuition refund policy:- 100 percent within the first week of the semester.
- On the first day of the second week of the semester, tuition refunds are calculated by determining the percentage of instructional days the student will not be attending to the total number of instructional days in the semester. The student will receive a pro-rated refund, to the student account, based upon that percentage.
- In the case of the winter term, no refunds will be made after the end of registration (first day of classes), with the exception of students covered by the Virginia refund policy.
- Should the official withdrawal date occur after 60 percent of the instructional days in the semester have been completed, no refunds will be granted. This policy applies to all students except for students covered by the Virginia refund policy.
Other Refund Rules
Dropping a Course
Tuition for courses dropped by a student during the drop/add period will be refunded at 100%, assuming that the student is enrolled in other courses in the term. Financial aid packages will be adjusted accordingly. No refunds will be given for dropped classes after the drop/add period if the student is enrolled in other courses in the term.Winter Session Courses
No refunds of charges are granted after the registration deadline with the exception of students covered by the Virginia refund policy.Summer Session Courses
Refunds of charges are based on the number of hours and the term(s) for which the student is registered.Food
The official withdrawal date determines the amount of prorated refund, if any, a student may receive.Housing
No refund will be made for housing after the first week of classes because rooms are engaged for the entire semester.Student Activity Fee
This fee is non-refundable after the first week of classes. The fee covers the cost of activities the college has contracted in advance.Student Technology Fee
The fee is non-refundable. This fee covers the cost of software licensing and the availability of technology that must be provided at the start of the term.Virginia Refund Policy
Students residing in Virginia who are enrolled and taking classes in Virginia or online shall be subject to the following refund policy:- Full refund if the student withdraws during the drop/add period.
- 75 percent refund if 0-25 percent of class completed.
- 50 percent refund if 26-50 percent of class completed.
- 25 percent refund if 51-75 percent of class completed.
- No refund if 75-100 percent of class completed.
Title IV
Lindsey Wilson College participates in "federal student aid" programs which is synonymous with the term "Title IV." To receive Title IV aid a student fills out the Free Application for Federal Student Aid (FAFSA) form for every aid year and their Student Aid Index (SAI) is calculated to determine a student's eligibility. Students must complete all verification requirements and make sure they have resolve any conflicting information that the Financial Aid office has requested. Lindsey Wilson College has partnered with the Kentucky Higher Education Assistance Authority (KHEAA) to complete the verification process.Course Program of Study Requirement
Course Program of Study (or CPOS) is a federal requirement of the U.S. Department of Education that mandates that only the courses in a student’s declared major or minor program will determine that student’s eligibility for federal or state financial aid, which can include the Pell Grant, SEOG Grant, Federal Work-Study, federal loans, and state aid. To remain eligible to receive full-time federal and state financial aid, students must be enrolled in a minimum of 12 credit hours within their degree program. If a student is enrolled in fewer than 12 credit hours, their federal and state financial aid will be prorated depending on their total amount of qualifying hours.Return of Title IV Federal Student Aid
If a student completely withdraws from the college during the first 60 percent of a semester, a portion of the Title IV aid disbursed to the student must be returned to the financial aid programs. The percentage of Title IV aid required to be returned is based on the percentage of time remaining in the semester as of the student's date of withdrawal and if any exemptions to returning Title IV funds exist. This is the date a student provides a properly completed Withdrawal form to the Registrar's Office indicating the student's intent to completely withdraw from the college. The amount of assistance that a student has earned is determined on a pro-rata basis. The formula used in the Federal Return of Title IV Funds (R2T4) calculation divides the aid disbursed or aid that could have been disbursed to the student account into "earned aid" and "unearned aid." During the first 60 percent of the period of enrollment (semester), the student "earns" Title IV funds in direct proportion to the length of time the student remains enrolled. If a student is enrolled beyond the 60 percent point of the semester, then aid is considered earned for the entire period (semester). "Unearned" Title IV funds are the amount of disbursed aid that exceeds the amount of aid earned under the formula. Calculation of the percentage of Title IV funds a student has earned upon withdrawal is based on:- Number of calendar days completed ÷ total calendar days in the payment period = % of the Title IV aid earned.
- Percentage of Title IV aid earned x total amount disbursed + aid that could have been disbursed = dollar amount of Title IV aid earned.
- Scheduled breaks of five or more days are excluded from the number of days in a payment period.
- Federal Direct Unsubsidized Loan
- Federal Direct Subsidized Loan
- Federal Direct Graduate PLUS Loan
- Federal Direct Parent PLUS Loan
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant
- TEACH Grant
Financial Aid Satisfactory Academic Progress (SAP) Policy
Department of Education regulations require all students who receive Title IV or state financial aid to make measurable academic progress toward a degree. Progress is determined quantitatively (pace) and qualitatively (grade point average). Only credits applicable to students' current level (undergraduate or graduate) are considered when determining SAP status. The Financial Aid office monitors SAP at the end of each term.Enrollment
The minimum standard of undergraduate enrollment, as determined by federal regulations, for full-time status is 12 credit hours per term. The minimum standard for part-time enrollment is six credit hours per term. The minimum standard for enrollment for graduate and doctoral students for full-time enrollment is six credit hours per term. Doctoral students working on their dissertation are considered full-time students when taking three credit hours per term.Quantitative and Qualitative Components
Students who meet the following quantitative and qualitative components for SAP are considered to be in Good SAP standing.-
Maximum Timeframe: The maximum timeframe in which students must complete their degree cannot exceed 150 percent of the length of their program. Bachelor's degrees at Lindsey Wilson College require a minimum of 120 credit hours, and associate degrees require a minimum of 60 credit hours. Graduate programs at Lindsey Wilson College vary in length.
- Associate degree seeking students can attempt up to 90 credit hours;
- Bachelor's degree seeking students can attempt up to 180 credit hours;
- Master's degree seeking students can attempt between 45-38 credit hours depending on the program length; and
- Doctoral students can attempt up to 108 credit hours.
Completion Rate: The completion ratio is used to assess the quantitative (pace) component of SAP and is determined by dividing the number of overall attempted credits by the overall earned credit hours. To meet the quantitative (pace) component of SAP, students must successfully complete a percentage of their cumulative courses as listed in the table below to be eligible for Title IV and state aid. All credits at the students' current level, including transfer hours, are used in assessing completion ratio. Grades of W, F, FA, I, and NC and repeated courses will count as credit hours attempted.
Grade Point Average: To meet the qualitative (GPA) component of SAP, students must meet the minimum GPA as listed in the table below to be eligible for Title IV and state aid. Student RankUndergraduate Students |
Semester Count12 3 4 5 6 7+ |
Overall Completion Ratio50%50% 50% 50% 75% 75% 75% |
Overall GPA1.251.5 1.75 1.75 2.0 2.0 2.0 |
Graduate Students |
1+ |
66.7% |
3.0 |
Coursework
Repeats
The grade earned the last time a course is repeated becomes the official grade for the course and will be used in calculating the qualitative component. Students may repeat a course one time and have it count toward their credits for eligibility and receive Title IV and state aid. If a student takes a course for a third time, that course cannot be used toward his/her eligibility for Title IV and state aid. For example, if an undergraduate student takes nine other credit hours plus the failed course for the third time, the student would receive aid for only nine credit hours. If the student takes 12 other credit hours plus the failed course for the third time, s/he is deemed to be full time and can receive full Title IV and state aid for the term.Developmental
Developmental courses (0800 and 0900) are included when calculating the enrollment status for Title IV and state aid eligibility purposes. Developmental courses are counted in attempted and earned credits and are calculated in the cumulative grade point average. These courses are also included when evaluating satisfactory academic progress (SAP). If a student must repeat a developmental course more than once, the second repeated course cannot be calculated in the enrollment status for Title IV and state aid purposes. If a grade of NC (no credit) is received on a developmental course, it is not considered a passing grade.Miscellaneous
Only transfer credits that are accepted and count toward the degree, along with all Lindsey Wilson College credits, will be used to determine SAP. Grades and courses attempted will be used to determine SAP for students regardless of whether they declare academic bankruptcy through the academic policy.Financial Aid Sanctions
Students failing to meet minimum satisfactory academic progress (SAP), as outlined above, are subject to the following sanctions:- Financial Aid Warning: Students who fall below the minimum SAP for the first time and complete one or more credit hour will be placed on Financial Aid Warning for the following semester. Students who are placed on Financial Aid Warning status may continue to receive Title IV and state aid without submitting an appeal. Student status will be reviewed at the end of the warning semester. If a student does not meet SAP at the end of the Financial Aid Warning semester, students will be placed on Financial Aid Termination status.
- Financial Aid Termination: Students who fall below the minimum SAP and do not qualify for Financial Aid Warning status are placed on Financial Aid Termination status. Students may regain eligibility for Title IV and state financial aid by taking courses at their own expense and/or utilizing other funding sources until the minimum GPA and Completion Ratio requirements are met. However, students who exceed 150% of the credit hours required for their program may regain eligibility only through an appeal process. To appeal the SAP Termination status, reference the Regaining Eligibility section below.
- Financial Aid Probation: Students who are on Financial Aid Termination status but who have an approved appeal are placed on Financial Aid Probation status. Academic progress is reviewed at the end of each enrolled term. Students must increase the minimum overall GPA and completion ratio SAP standards for the term(s) enrolled and adhere to the Academic Success Plan Agreement to maintain Financial Aid Probation status. If the minimum overall SAP standards are not met for the term reviewed, students will be placed in Financial Aid Termination status. To regain eligibility, students may submit another appeal based on a reason different from the first appeal. If it is determined that the student can meet SAP at the end of the subsequent semester, s/he will be placed in good SAP status. When the student has met SAP standards, s/he will be placed in good SAP status.
Regaining Eligibility
Students may regain eligibility for Title IV and state financial aid by taking courses to reach the SAP standards at their own expense and/or utilizing other funding sources until the minimum GPA and completion ratio requirements are met. However, students who exceed 150 percent of the credit hours required for the program may regain eligibility only through an appeal process.The Appeal Process
When students fail to meet SAP, they have the right to appeal the determination if there were extenuating circumstances that prevented them from meeting SAP. Extenuating circumstances include but are not limited to illness, injury, or death of a family member. The Financial Aid office will contact students with an SAP Termination status after each term using the student's LWC email address. Students will have the opportunity to submit an online SAP appeal form. The form provides a place for students to submit a written detailed statement explaining their extenuating circumstances, what has changed, and how they will ensure academic success if the appeal is approved. Student must submit supporting documentation with the form in order for the appeal to be received.Notification of Results
Students will be notified of the appeal decision via email and mail, and the status of the appeal decision is made visible on Banner Self Service. Possible decisions are:- Denial: Students with a denied appeal may continue to attend but must pay all tuition and fees. Denied appeals result in SAP status of Financial Aid Termination; or
- Approval: Students with an approved appeal are on Financial Aid Probation and must increase their cumulative GPA and completion ratio each term enrolled to maintain eligibility.
Academic Policies and Regulations
Academic requirements and regulations of Lindsey Wilson College are published in this catalog, the Lindsey Wilson College Student Handbook, and in other college announcements. Throughout their period of enrollment at the college, students must know and observe the requirements of the curriculum in which they are enrolled as well as general academic policies and other regulations of the college.Petitions for Exceptions to Academic Policies
Petitions requesting exceptions to academic policies follow the process outlined within the respective policy. Where no exception/appeal policy is designated, the petition is written to the Academic Affairs Council and must be accompanied by a letter of support from the advisor. Petitions must be submitted by November 1 for consideration during the fall semester and by April 1 for consideration during the spring semester.Academic Schedule
Lindsey Wilson College offers programs in different formats and schedules. Calendars are located at the back of the current catalog of the academic aid year.The A.P. White Campus in Columbia Undergraduate Program
This program offers traditional day classes and online classes. Undergraduate programs operate on a semester system. The two full-length terms of the regular academic year are a fall semester and spring semester. Summer sessions are offered to provide convenient choices for students who wish to accelerate degree completion or who are enrolled in year-round programs. The summer term includes fifteen-week, eight-week, and three-week sessions. A three-week, winter intersession is also offered, during which students may take up to three credit hours.Graduate Programs
Lindsey Wilson College's graduate programs operate on a semester-based, year round schedule.Online Programs
Lindsey Wilson College's online degree programs are typically offered in an 8-week format utilizing two sessions per semester.Grades
Outcomes Assessment
Lindsey Wilson College participates in programs and assessment services designed to evaluate student learning outcomes in general education courses and in the students' major course of study. Therefore, students may be required to take tests or other evaluations designed to assess educational outcomes at various points in their program of study.Undergraduate Grading Scale
Students receive a letter grade in each course taken for credit. Each semester hour of credit for each letter grade carries the number of quality points indicated as follows:Grade | Quality Points | Grade | Quality Points | Grade | Quality Points |
A A- B+ |
4.0 3.7 3.4 |
B B- C+ |
3.0 2.7 2.4 |
C D F/FA |
2.0 1.0 0.0 |
Grade Point Average
A grade point average (GPA) is determined by dividing the total number of quality points by the total number of credit hours attempted in graded courses.Credit/No Credit Courses
One exception to the standard grading scale is Credit/No Credit grades (CR or NC). These grades are given in specified courses and result in earned credit hours if they are completed successfully. The courses do not result in quality points, and they have no impact on a student's GPA, whether for the semester or cumulatively. For that purpose, they are not considered to be graded courses, though the CR and NC designations are listed on the transcript with all other grades. CR/NC courses are noted as such in the course descriptions. A student may repeat a CR/NC course in which a grade of NC is received. CR/NC courses, if they are at or above the 1000-level, may be counted toward graduation as elective hours up to a maximum of 12 hours, but such courses may not count toward completion of major or general education requirements unless that is noted specifically in the course description or list of program requirements. The following courses are graded CR/NC:- English ESL courses (ENGL 0800 series),
- Introduction to Writing Studies courses (ENGL 0900 series),
- Basic Mathematics (MATH 0903),
- Percents & Proportions (MATH 0901), Variable & Equations (MATH 0911), and Charts (MATH 0921),
- Reading Fundamentals (READ 0903), and
- Most practica and internships.
Other Exceptions to the Standard Grading Scale
College Reading I (READ 0913) and College Reading II (READ 0923) are graded as A through C and NC. Thus, while successful completion of the courses results in quality points and impacts the student's GPA, an NC grade does not. The pre-licensure B.S.N. program uses a grading scale different from other programs of the college. Consistent with other nursing programs, the grading scale requires students to earn 77 percent or higher to be awarded a C or better. The pre-licensure B.S.N. program uses the following grading scale: A = 93-100 percent, B = 85-92 percent, C = 77-84 percent, D = 70-76 percent, F = 69 percent or lower. Grades will be rounded. The FA grade may be assigned according to college policy. Graduate courses may have grading scales that are different from those stated here. Students are advised to refer to course syllabi for academic standards and grading information.Midterm Grade Reports
Midterm grades are submitted electronically at midterm of each semester according to the deadline issued by the Registrar's Office. Midterm grades are not part of the student's permanent record. All students may view their midterm grades online through BannerWeb or MyLWC.Semester End Grade Reports
All final grades are reported to the Registrar's Office at the end of each semester. All students may view their end of semester grade reports online through BannerWeb, DegreeWorks, or MyLWC.Incomplete Grades
A grade of I (Incomplete) is given when circumstances beyond a student's control prevent completion of course requirements and when a student has made a formal request for an incomplete prior to the end of the term. Students receiving incompletes are not eligible for the Dean's and President's Lists. The student must complete the coursework within six weeks. That deadline may be extended to 15 weeks if mutually agreed upon with the instructor. Approval of the instructor, the dean, and the Academic Affairs Office is required before an incomplete grade can be given. If work is not completed within 15 weeks, the I grade will automatically be changed to an F grade, unless special arrangements for extension have been made by the faculty member and approved by the Academic Affairs Office. Work submitted by a student after a faculty member posts final grades will not be accepted for credit unless arrangements for an incomplete grade were made prior to the end of the term.Failure Based on Attendance Grade (FA)
The grade of FA denotes failure based on attendance and is assigned by faculty members when a student stops attending a class or stops completing academic activities (e.g., submitting assignments, taking assessments, posting in a discussion board, interacting with faculty about academic matters, etc.) and the faculty are unable to make a normal evaluation of the student's academic performance. Typically, this means a student attended a class or completed an academic activity in the first week of the semester or term and stopped attending or completing academic activities before 75% of the semester or term has elapsed. Generally, for full semester courses, FA is assigned when a student ceases to attend or ceases to complete academic activities prior to the end of the 11th or 12th week. Generally, for session 1 or session 2 terms, FA is assigned when a student ceases to attend or ceases to complete academic activities prior to the end of the sixth week. When submitting grades of FA in Banner Self-Service, faculty will need to include the date on which students stopped attending or stopped completing academic activities. This date is called the last date attended.Deferred Grades
A grade of R (Deferred Grade) is appropriate for project-based courses in which a student's work is evaluated when the project is completed. A deferred grade may be given for graduate thesis and dissertation courses where the nature of the coursework overlaps across semesters. The deferred grade is not intended as a substitute for incomplete grades and may not be used with single semester courses where students have failed to meet the course requirements. Students with a deferred grade in any required coursework are not eligible for graduation until such time as the grade is resolved. Deferred grades have no GPA value. Deferred grades are generally not subject to change to an F after a set period of time, so long as the student is engaged in continuous work on the project or is on a leave of absence. If work is interrupted due to extenuating circumstances, a special arrangement between student and instructor must be made on a semester-by-semester basis.Repeating a Course
Students may repeat any course at an accredited institution in order to improve their grade. The grade earned the last time the course is taken becomes the official grade for the course. This grade is used in calculating GPA and determining if college or program requirements have been met. Current students who plan on taking a course at another institution must receive written approval from the registrar’s office prior to taking the course.Academic Integrity Appeals
When a faculty member suspects a violation of the college's academic integrity policy, that faculty member contacts the student and then files an Academic Integrity Violation Report with the Academic Affairs Office. The student is notified by letter that the report has been filed. A student who wishes to appeal the finding of an academic integrity violation must submit an appeal in writing (email is acceptable) to the Academic Affairs Office within ten days. The Academic Integrity Committee will then schedule an appeals hearing. Neither the faculty member nor the student may be accompanied by other individuals to the meeting of the Academic Integrity Appeals Panel. A student may appeal the decision of the Academic Integrity Appeals Committee within 10 days by submitting a written statement to the vice president for Academic Affairs.Questioning a Grade - The Student Academic Complaint Policy
A student who wishes to question an assignment grade or other academic issue other than an academic integrity appeal should follow the procedure below:- Whenever possible, the student will first go to the faculty member who has assigned the disputed grade. Complaints regarding grades should be made within seven (7) days of receipt of the disputed grade and, if possible, will be decided by the faculty member within seven (7) days of receipt. If the disputed grade is the final grade for the course, "receipt" is defined by when the final grade is posted online by the Registrar's Office. (Please refer to the next section for appealing a final grade.)
- Unless there are extenuating circumstances, the student may, within seven (7) days, request in writing a review of such decision by the dean of the school in which the grade was assigned. Upon receipt of such request, that dean will direct the faculty member and the student to each submit, within seven (7) days, if possible, a written account of the incident, providing specific information as to the nature of the dispute.
- Upon receipt of these written accounts, the dean will meet, if possible, within seven (7) days with the faculty member and the student in an effort to resolve the dispute and will render his or her decision in writing.
- If either the student or the faculty member desires to appeal the dean's decision, the student or faculty member may, within seven (7) days by written request to the dean, ask that the matter be reviewed by a Grade Appeals Panel* convened by the Academic Affairs Office.
- If the disputed grade is assigned at the end of a fall or spring semester and the student and faculty member cannot meet to resolve the issue, the student should contact the faculty member by email within seven (7) days of receipt of the disputed grade. If the issue cannot be resolved by email within the time limit, steps 2, 3, and 4 of the appeal may extend into the beginning of the semester immediately following receipt of the disputed grade by following the timeline above.
- Confer with the faculty member who assigned the disputed grade.
- If the disputed grade cannot be resolved, a written request for a grade appeal must be submitted to the Academic Affairs Office within ten (10) calendar days of when the grade was issued. The written request must include the specific bases for the appeal.
- The Academic Affairs Office will convene a Grade Appeals Panel.*
- Kentucky: CPE Complaint, Council on Postsecondary Education, 1024 Capital Center Drive, Ste. 320, Frankfort, KY 40601; (502) 573-1555. Students may also visit the Council for Postsecondary Education website for their online form.
- Ohio: Ohio Department of Higher Education, 25 South Front Street, Columbus, OH 43215; (614) 466-6000 or (614) 728-3095. Students may also visit the Ohio Department of Higher Education website for their online form.
- Tennessee: Any person claiming damage or loss as a result of any act or practice by this institution that may be a violation of the Title 49, Chapter 7, Part 20 or Rule Chapter 1520-01-02 may file a complaint with the Tennessee Higher Education Commission, Division of Postsecondary State Authorization after exhausting the grievance process at the institution. THEC’s address, Tennessee Higher Education Commission, 312 Rosa L. Parks Ave., 9th Floor, Nashville, TN 37243 and its telephone number is (615) 741-1346.
- Texas: Texas Higher Education Coordinating Board, Office of General Counsel, P.O. Box 12788, Austin, TX 78711-2788; (512) 427-2788. Students may visit the Texas Higher Education Coordinating Board website for instructions and an online form.
- Virginia: State Council of Higher Education for Virginia, 101 N. 14th Street, 10th Floor, James Monroe Bldg., Richmond, VA 23219; (804) 225-2600. Students may visit the State Council of Higher Education for Virginia website for their online form or may contact council staff to file a complaint about the school as a last resort.
- West Virginia: Executive Vice Chancellor for Administration, West Virginia Council for Community & Technical College Education, West Virginia Higher Education Policy Commission, 1018 Kanawha Blvd East, Ste. 700, Charleston, WV 25301; (304) 558-5719. Students may also visit the West Virginia Council for Community & Technical College Education website for their online form.
Academic Bankruptcy Policy
A student may write a letter to the Registrar's Office requesting academic bankruptcy under the following conditions:
- If fewer than three calendar years have elapsed since the semester for which the student seeks to declare academic bankruptcy, the student may declare bankruptcy for all coursework taken during that semester, provided that the student has successfully completed at least 18 credit hours at the college since the semester for which bankruptcy declaration is sought. None of the coursework, including coursework that was successfully completed, taken during the semester for which bankruptcy is requested will be counted in the student's cumulative GPA or hours earned.
- If more than three calendar years have elapsed since the semester(s) for which the student seeks to declare academic bankruptcy, the student may declare bankruptcy for one to three semesters provided that the student has successfully completed at least 18 credit hours at the college since the most recent semester for which the student seeks to declare bankruptcy. None of the coursework, including coursework that was successfully completed, taken during the semester for which bankruptcy is requested will be counted in the student's cumulative GPA.
- Students who declare bankruptcy during their college career are not eligible to graduate with honors.
Leave of Absence and Withdrawal Policies
Leave of Absence
Students who contemplate leaving Lindsey Wilson College voluntarily and who anticipate that they will not be able to return the semester following their withdrawal are encouraged to file for Leave of Absence (LOA) of up to one year (two semesters for A.P. White Campus in Columbia students; three semesters for graduate, community campus, and online students except for Virginia residents. Students taking classes in Virginia and Virginia residents enrolled in online courses are eligible for only up to 180 days of LOA in any 12-month period). If unable to return at the end of the first LOA semester, a student can make application for continuation by writing or calling the Academic Affairs Office. The LOA assures re-admission without further paperwork or review by the Admissions Committee and the ability of the student to continue under the terms of the academic requirements that applied at the time the LOA was granted. However, taking a LOA can affect the availability of classes, lead to an increased time to completion of the degree, and may have financial aid implications, especially for online, extended, and graduate students. At any time after return to full-time status, a student who has been on LOA may opt to study under the terms of a later catalog. The Leave of Absence application is available in the Registrar's and Academic Affairs Offices and on the webpage for the Registrar’s Office and must be approved by the vice president for Academic Affairs.Withdrawal from the College
A student contemplating withdrawal from the college should first consult with his or her advisor. If after advisor consultation the student still wishes to withdraw, he or she must contact the Academic Affairs Office, the vice president for Student Services & Enrollment Management, or the LWC Online Office to complete an official Withdrawal form. A student withdrawing from the college before the end of a semester or module forfeits credit for work done in that semester or module. Students who need to withdraw from all of their courses should refer to the Withdrawal Refund Policy located in the catalog.- Withdrawal from the college is not permitted during the last 30 days of the semester.
- Students who do not complete the withdrawal process as stated above may receive grades of F or FA in all courses in which they were enrolled. These Fs or FAs may result in loss of eligibility for financial assistance, whether at Lindsey Wilson College or another institution to which the student transfers.
- Proper withdrawal from the college is important!
- Students who withdraw will be deemed to have met academic progress but may face financial aid sanctions.
Forms
Secure Document Uploader
Secure Document Upload FormSecurely upload documents for viewing by the Financial Aid department that may contain personally identifying information or other sensitive information.
Tax Return Transcript Verification
Federal Tax Returns are not an acceptable form of documentation for students who are selected for verification. You must provide an IRS Tax Return Transcript or complete the IRS Data Retrieval process.Tax Return Transcript
Obtain an official copy of your Tax Return Transcript by one of these three methods:Visit www.irs.gov and follow the instructions. Call 1-800-908-9946 and follow the voice prompts. OR Complete and mail a 4506T-EZ or 4506-T form to the IRS. You must wait at least two weeks after electronically filing your tax return before requesting a Tax ReturnTranscript.
General Financial Aid Forms
Winter 24-25 Financial Aid Request FormMUST COMPLETE FORM AND EMAIL DIRECTLY TO MICHELLE LARIMORE AT larimore@lindsey.edu IN ORDER FOR YOUR ELIGIBILITY TO BE DETERMINED.
This form is for students who are taking winter intercession course(s) (Dec. 11, 2023 - Dec. 29, 2023). Form is used to determine if student has any financial aid eligibility. IRS: Request a Free Tax Transcript
Use this form to request a Tax Return Transcript from the IRS. Special Circumstances Form
Please contact the Financial Aid Office if you are requesting a Special Circumstance Form. Unusual Circumstance Form
Please contact the Financial Aid Office if you are requesting a Unusual Circumstance Form. Direct Loan and TEACH Grant Cancellation Form
If you choose to cancel all or part of your Direct Loan and/or TEACH Grant, please complete this form and return it to Student Financial Services. You have a right to cancel all or a portion of the disbursed amount, if you notify Student Financial Services in writing within 30 days of your disbursement date. To view the disbursement date and the amount disbursed, navigate to the Student Account page on myLWC at https://portal.lindsey.edu/utilities/students/studentAccount/ and click "View Invoice Details". Direct Loan Increase Form
This form is used to increase direct loan amounts. A review will be conducted before an increase can be determined in regards to eligibility remaining. Please contact the Financial Aid Office.
Federal Work Study Forms
Federal and state programs provide part-time employment opportunities for students who need financial assistance. Employment in the College's federal work study program takes place mostly on campus and is based on need. You will need to present your original social security card OR birth certificate AND driver's license before you can begin work in the Federal Work Study program.-
Federal Work Study Application
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You have the option to submit online.
Federal Work Study Check Disbursement Form
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You have the option to submit online.
Federal Work Study Handbook
I-9 Form K-4 Form W-4 Form